Workers

The Worker record defines an employee's normal work schedule, Labor Group, default Work Center and Work Crew, as well as personal information that is used in the Payroll Reporting area of Deacom . Worker records can be linked to individual Deacom Users in order to track items like hours worked, Jobs worked on, and shift efficiency. Additionally, since this form can contain sensitive information (Burden, Hourly Pay Rate, Salary), companies may wish to utilize the security setting "Payroll Management -- view rates" to restrict viewing access.

System Navigation

Production > Maintenance > Workers

Workers form

Displayed once the user navigates to Production > Maintenance > Workers. The form contains a "Display" button which can be used to show Active, Inactive, or All Worker records. The "Sort" button allows users to sort these records on a variety of factors including ID numbers as well as weekly and daily overtime hours. The sort order supports the automatic schedule workers feature.

Edit Worker form

Opened via the "New" or "Modify" buttons on the Workers form.

Field/Button	Description
Copy to All	If clicked, the times entered on the current day tab will be copied to all remaining tabs.
Print Badge	If clicked, an employee badge will be printed for the selected Worker. The "Badge" report is setup and configured via Prints Outs > Maintenance > Report Layouts.
Availability	Displays the Availability form specific to the selected Worker. If an Availability record has already been created for the selected Worker, this record will be open for modification. If there is no existing record, a new form will be displayed.
Availability Exceptions	Used to define or display exceptions for the selected Workers availability. The exceptions form displays filtered with non-expired exceptions by default.

General tab

Field/Flag	Description
First Name	Employee's first name.
Last Name	Employee's last name.
User	Pick list used to select the Deacom User associated with this record. Worker records must be linked to Users to log on and off production jobs.
Social Security	Employee's social security number.
Birthdate	Employee's birth date.
Hire Date	Employee's hire date.
User 1	Stores additional information as desired that is not already defined on the record.
Labor Group	Pick list used to select the Labor Group to which this user will be assigned. Used to define the default work hours for the employees assigned to the group.
Default Facility	Pick list used to select the Facility of which this Worker is a part.
Default Work Center	Pick list used to select the Work Center of which this Worker is a part.
Default Operation	Pick list used to select the Operation of which this Worker is a part.
Default Work Crew	Pick list used to select the Crew of which this Worker is a part.
Inactivity Job	Pick list used to select the job against which hours not associated with a specific job may be logged. This is the default record used when a worker is not assigned to a job.
Salary	Employee's annual salary for Workers that do not have a defined Hourly Rate.
Burden	Stores the typical hourly burden cost, aside from salary, for the company to employ this Worker. If the system option "Burden Posting Type" is set to Worker or All, the system will use the value in this field when calculating burden.
Hourly Rate	Employee's hourly wage.
Weekly OT (hours)	Defines the point at which overtime for the week will begin. As an example, if employees are eligible for overtime after working 40 hours a week, enter 40 in this field.
Shift OT (hours)	Defines the point at which overtime for the shift will begin. As an example, if employees are eligible for overtime after working 8 hours on a shift, enter 8 in this field.
OT Factor	The pay rate, as a multiplier, that the Worker will receive for each hour of overtime worked. As an example, if employees are paid time and a half for each hour of overtime worked, enter 1.50 in this field.
Days Scheduled Per Week	Maximum number of days this Worker can be scheduled in the work week as defined in the Work Shift (dtworkshift) table. Used in conjunction with Scheduling Rules and the Scheduling Workers feature.
Consecutive Days Scheduled	Determines the maximum number of consecutive days a Worker can be scheduled for a Work Center. Used in conjunction with Scheduling Rules and the Scheduling Workers feature.
Active	If checked, this record is active. Only active records may be used in the system.
Default	If checked, this will be the default Worker on forms throughout the system that contain a "Worker" field. Users may override the default if necessary.

Address tab

The address tab is used to store the worker's contact information including street, city, state, zip, phone number, and country code. To locate the proper country code, use the pick list to select the Country Code that applies to the Home Phone entered.

Certifications tab

The Certifications tab is used to store Operations that an employee is licensed to perform. Operations, managed via Production > Maintenance > Operations, must be flagged as "Certification Required" in order to be selected on a Worker record.

Edit Certification form

Opened via the "Add" or "Modify" buttons on the Certifications tab of the Edit Worker form.

Field	Description
Operation	Pick list used to select the Operation that the Worker is certified to perform. Multiple Operations may be added to one Worker.

Sunday to Saturday tabs

Seven tabs, once for each day of the week. Each tab contains time fields defining early start and early end times, normal start and normal end times, and start and end times for breaks. A Labor Group, to which each Worker must be assigned, is used to define the default, scheduled work hours for a group of Workers. Times or hours defined on an individual Worker record act as an exception to the hours defined on the Labor Group record.

Note: The "Earliest Login" field is available for each day of the week. If a user attempts to log on to a Job prior to the time defined in this field, the system will display a message and prevent the user from continuing.

User Fields Tab

Deacom allows the creation of user-defined fields that, once created, are available on various master data records such as Items, Vendors, and Ship-to Companies, and Workers. These fields allow companies to enter and store information outside of the fields provided in the system. User fields may be added via Tools > Maintenance > User Fields.